Privacy Notice (PDPA)

1. Introduction & Compliance

This Personal Data Protection Notice ("Notice") is issued by KLER Advocates & Solicitors ("the Firm", "we", "us", or "our") in accordance with the statutory requirements of the Malaysian Personal Data Protection Act 2010 ("PDPA").

We respect the confidentiality of your personal data and are committed to safeguarding personal information collected from our clients, prospective clients, business partners, employees, and visitors to our website.

2. Types of Personal Data Collected

In the course of providing legal services, representation, and professional consultations, we may collect and process various forms of personal data, including but not limited to:

• Identification Data: Full legal name, National Registration Identity Card (NRIC) number, passport number, date of birth, gender, nationality, and marital status.
• Contact Details: Residential and correspondence addresses, telephone numbers, mobile numbers, and email addresses.
• Financial & Professional Information: Employment details, occupation, bank account details, income, tax identification, and source of funds (for statutory compliance).
• Legal & Case Data: Documents relating to real estate transactions, contracts, wills, probate, litigation documents, dispute particulars, and corporate registry details.
• Electronic Information: IP addresses, browser cookies, and interaction records collected when accessing our digital channels or submitting website inquiries.

3. Sources of Personal Data

Your personal data is directly or indirectly obtained through:

• Direct interactions with our lawyers and staff via physical consultations, correspondence, emails, telephone calls, and website inquiries.
• Legal documents, engagement letters, client onboarding forms, and statutory declarations provided to us.
• Publicly available records, including the Companies Commission of Malaysia (SSM), Land Offices, Insolvency Department, High Court e-Filing systems, and relevant regulatory registries.
• Third parties such as financial institutions, panel solicitors, accountants, real estate agents, or counter-parties in transactions and litigation.

4. Purpose of Processing

We process your personal data for purposes connected with our legal practice, including:

• Verifying your identity, conducting conflict checks, and formal onboarding as our client.
• Providing legal advice, preparing agreements, loan documentation, conveyance deeds, dispute resolution, and court proceedings.
• Complying with legal and regulatory obligations, including Anti-Money Laundering, Anti-Terrorism Financing and Proceeds of Unlawful Activities Act 2001 (AMLA).
• Communicating regarding matter updates, court dates, execution of documents, and billing administration.
• Fulfilling statutory obligations owed to the Bar Council of Malaysia, courts of law, and governmental authorities.

5. Disclosure to Third Parties

Personal data provided to us is kept confidential within the boundaries of legal professional privilege. However, in discharging our retainer or complying with statutory duties, we may disclose personal data to:

• Courts of law, arbitration tribunals, and opposing solicitors in adversarial or transactional proceedings.
• Governmental bodies, statutory authorities, and land registries (e.g., LHDN, Land Titles Offices, SSM).
• Financial institutions, banks, valuers, and auditors engaged in real estate and loan documentation.
• External service providers, cloud storage providers, and IT support bound by strict non-disclosure obligations.

6. Security and Retention

We implement rigorous technical, organisational, and administrative safeguards to protect your personal data from unauthorised access, unlawful processing, accidental loss, or disclosure.

Personal data will be retained for the duration of the legal retainer and thereafter for statutory retention periods mandated by Malaysian law, the Legal Profession Act 1976, and Bar Council guidelines.

7. Your Rights Under the PDPA

Under the Personal Data Protection Act 2010, you are entitled to:

• Request access to your personal data held by us.
• Request the correction or update of inaccurate or incomplete personal data.
• Withdraw consent or limit the processing of your personal data (subject to our legal obligations and ongoing retainers).

8. Contact Information & Inquiries

If you have any inquiries, requests for access or correction, or complaints regarding the processing of your personal data, please contact our office: